TOWN OF VICTOR, ONTARIO COUNTY, NEW YORK
REQUEST FOR PROPOSALS
FOR SAFETY CONSULTANT SERVICES
The Town Board of the Town of Victor, Ontario County, of New York is soliciting sealed proposals from safety consultants having experience in providing services as outlined in the SCOPE OF SERVICES section of this request.
Objective .
The Town of Victor, a municipality in the State of New York, is seeking proposals from qualified individuals having experience in providing safety consulting services to municipalities.
2. Scope of Services
The Town is seeking a safety consultant to perform the following services as requested:
- Random job site and building safety inspections
- Building/equipment inspections and audits
- Monthly required inspections
- Safety training
- Safety Committee participation and guidance
- Writing/revising Policies and SOP’s
- Oversight of SDS books for all buildings
- Review of all chemicals entering Town facilities
- Required documentation and reporting (ex. spills, accidents, investigations, etc.)
Proposals should specifically address experience in dealing with construction, parks maintenance, sewer treatment plants, and highway department safety needs, as well as office environments.
- Compensation
The Town desires to enter into a services agreement. Unless otherwise agreed for a specific project, compensation for services rendered will be based on time and material in accordance with the submitted hourly fee schedule. The hourly fee schedule shall include multiple staff classifications. The Town may request a fixed fee or a not-to-exceed fee on any given project, subject to any conditions and exceptions agreed to by the parties. It should be understood that some fees come as charge-backs from the Town to various developers.
The selected safety consultant will be reimbursed by the Town on a monthly basis. All requests for payment are to be submitted on the appropriate voucher to be provided by the Town.
4. Terms of Agreement
It is intended that this agreement will be for a duration of two years, with a starting date of March 26, 2019, with potentially up to three (3) one-year extensions. The agreement for safety consulting services may be terminated by either party by thirty (30) days written notice. The agreement will provide for annual review of compensation and evaluation of performance. The agreement is non-exclusive and allows the Town to obtain safety consulting services from other providers if, for any given project, it determines such services to be necessary.
5. General Liability Insurance
The Consultant shall, at its sole expense, acquire, continuously maintain during the period in which the Consultant is performing services, and provide the Town with acceptable proof of general liability insurance coverage with an annual aggregate of not less than $2,000,000 per occurrence, covering acts, errors, or omissions committed or alleged to be committed by the Consultant or any of its subcontractors as a part of its performance of safety consulting services. The Consultant shall agree to maintain in full force and effect during the term of the contract Workers Compensation Insurance.
In addition, the Consultant agrees to indemnify and hold harmless the Town against all liabilities, claims and demands for personal injury or property damages or other expenses suffered or arising out of or caused by any negligent acts or omissions of the Consultant, its subcontractors, agents, or employees incurred in the performance of its services.
- Experience and Qualifications
Expertise of the consultant shall be demonstrated by proof of past contract successes providing similar services as described in Section 2. The proposals will be evaluated on knowledge, experience, and successes of these similar services.
The following information shall be provided on your firm:
Brief history of your safety consulting activities, including the length of time you have been providing these services;
Statement of experience and qualifications;
Description of work performed and services provided;
List of completed municipal safety contracts, with a brief description of the activities/projects, including costs, dates and references; and
List of employees to be utilized for Town of Victor services including job title and hourly billing rate for each employee.
- Conflicts of Interest
As part of your submission, please list any potential conflicts your firm might have due to work being done for outside parties. This should include, but not limited to, other work being done by you/your firm with others doing business in the Town of Victor.
8. Proposal Submission Information
Submission Date and Time: Friday, March 8, 2019 @ 4:00 PM
One (I) original & nine (9) copies
Submit to:
Tina Kolaczyk, Director of Human Resources
Town of Victor
Victor Town Hall
85 East Main St.
Victor, NY 14564
Clearly mark the submittal with the title of this RFP and the name of the responding firm. Only those RFP responses received prior to or on the submission date and time will be considered.
9. Selection Process
All submitted proposals will be reviewed by the Town Board, and will be evaluated with regards to qualifications, municipal experience, and pricing of services. The Town Board may elect to interview select candidates in order to determine the consultant who will provide the best services for the Town of Victor. The Town reserves the right to negotiate agreement terms with the selected respondent prior to entering into a formal agreement. All firms who respond to the RFP will be notified of the results.
10. Rejection of Proposals
The Town reserves the right to reject any or all proposals, or to reject any proposal if the evidence submitted by, or investigation of such respondent fails to satisfy the Town that such respondent is properly qualified to carry out the obligations of the RFP and to complete the work contemplated therein. The Town reserves the right to waive any minor informality in the RFP.